RECEPTIONIST AND OFFICE ADMINISTRATOR

Tokai

Salary: Market Related (Negotiable)

Job Type: Permanent

 Sectors: Admin

Reference: 1792590

Vacancy Details

Employer: MJ Minter Inc

Please note this is an IN OFFICE position in the Westlake / Tokai area in Cape Town's Southern Suburbs.


Duties & responsibilities

Reception - Answering telephone, receiving deliveries, receiving visitors, arranging teas & coffees etc.

Ensuring front office and boardroom is clean and presentable at all times 

Office maintenance – Liaison person for service companies & obtaining comparative quotes

Stationery & Office consumables – Completion of stationery orders for approval and pricing checks by Partner

Oversee post and banking daily, grocery shopping weekly

Writing up deposit book and ensuring that banking, collection / dropping off of post and general purchases when required.

Ensuring that kitchen is fully stocked at all times

General typing, filing and administration

Maintaining the Practice Partner’s calendar on Outlook

Updating birthday list, arranging birthday cards and gifts for staff and sending birthday SMS to client

Arranging staff functions / catering in conjunction with entertainment committee

Completion of delivery/collection book

Travel arrangements

Printing of labels for files

Liaison with IT support

Supervise cleaner

Preparation of client information request letters

Assistance with recruitment process

Completion of sick leave forms for staff and maintain staff leave records

Booking of training courses & seminars 

Practice marketing – sending out client circulars, newsletters, advertising, update website etc.

Assisting in the secretarial and tax department with filing and various administration tasks

Candidate Requirements

Requirements:

Well-spoken – good telephone voice and manner

Well-groomed

Confident

Efficient & accurate

Proactive

Good Microsoft Office skills

Good typing skills

Positive attitude

Good organizational skills

Team player